|Bylaws of the
Officers & Board Application
This is to certify that the Bylaws of the
Academy for Professional Law Enforcement, Long
Island Chapter. The chapter is an affiliate of the
which is a non-profit professional organization
Chapter will meet with an abide by the general
policies of the parent organization, but reserves the
right to maintain independence with respect to local
.ARTICLE II PURPOSE AND OBJECTIVES
professional standards within the criminal justice
system. In order to achieve this goal, the following
objectives are set forth:
training, education, and performance within the
criminal justice system.
b. To provide a forum for examination of controversial
topics and issues with prominent speakers from the
local, state, and national levels.
c. To provide an opportunity for members to interact
with other members of the criminal justice system in
an informal atmosphere in order to promote
understanding and cooperation.
d. To encourage implementation of progressive
e. To disseminate noteworthy publications, articles,
and research to the membership.
f. To educate the public concerning conditions,
problems and possible solutions within the criminal
g. To examine crucial issues and prepare and disseminate
our position on those issues.
h. To submit proposals and recommendations to local
government officials for their consideration.
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ARTICLE III MEMBERSHIP AND ASSOCIATE MEMBERSHIP
SECTION 1 Membership Qualifications
a. Any present or former paid full-time sworn peace
officer employed by a governmental criminal justice
agency with a baccalaureate or advanced degree may
apply for membership.
b. Any present or former judge or prosecutor may apply
c. Any paid or full-time employee of a criminal justice
agency with a baccalaureate or advanced degree may
apply for membership.
d. Any present or former educator, director, or
coordinator of a criminal justice program in an
accredited institution of higher learning may apply
e. The requirements above may be waived by the Board of
Directors in cases involving individuals who have made
a substantial personal commitment to enhance
professionalism in the criminal justice system. A waiver
level of five percent (5%) of the total active membership
is established as a guideline; however, the Board of
Directors has the discretion to exceed that level when it
is beneficial to the organization.
SECTION 2 Associate Membership Qualifications
a. A student enrolled in an accredited institution of higher
learning, seeking a degree in criminal justice or a related
field, may apply for an associate membership.
b. An individual who has received a baccalaureate degree
in criminal justice or a related field and is seeking full-
time employment in the criminal justice system may
apply for an associate membership.
c. An associate member will have all rights and
privileges of membership except voting rights.
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SECTION 3 Application Approval
a. An application for membership or an associate
membership will be in writing upon the form
prescribed by the organization and supplied by the
Recording Secretary (Membership Chairman).
b. Submitted with all applications shall be the yearís
current dues, prorated quarterly.
c. The Membership Chairman shall present to the Board
of Directors all applications for membership. The
Board must recommend acceptance of the application to
the membership by a vote of two-thirds of those
d. The application shall then be presented by the
Membership Chairman at the next open meeting and
must receive an acceptance vote of two-thirds of the
SECTION 4 Loss of Membership
a. The Board of Directors may, with a majority vote of
all members of the Board, notify a member that his
membership may be terminated for cause and request
his written response.
b. After evaluation of the response and other factors of
the case a membership may be terminated by a two-
thirds vote of all members of the Board of Directors.
ARTICLE IV BOARD OF DIRECTORS
SECTION 1 The Board shall consist of five (5) officers: President,
Vice President, Treasurer, Recording Secretary, and
Corresponding Secretary. In addition, there will be
seven (7) members of the Board-at-large. Further, all
past presidents will be considered as current members
of the Board of Directors and will not be required to
stand for election.
SECTION 2 Terms of Office
a. The President may serve only one (1) consecutive
term of two (2) years in office.
b. The term of office of the Vice President, Treasurer,
Recording Secretary, and Corresponding Secretary is
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two (2) years, but they may serve two (2) consecutive
terms (4 years) in the same office.
c. The members-at-large shall serve terms of two (2)
years and not limited as to consecutive terms.
SECTION 3 Meetings of the Boards of Directors
a. The Board of Directors shall meet monthly except for
the months of July and August, on a date set by the
b. A quorum of seven (7) members will be necessary to
conduct business and a simple majority of those
present to carry a motion unless otherwise stated in
c. A member of the Board who cannot attend a Board
meeting or an open membership meeting must inform
the President at the memberís earliest convenience.
SECTION 4 Vacancies
a. Any member of the Board who feels he can no longer
actively participate as a member of the Board may
resign his position by notifying the President. The
President shall then declare that the position is
vacant and have it filled in accordance with this
b. When there is a vacancy of an officer, the President
shall form an Election Committee who will notify the
membership that a special election will be held to
complete the term of office.
c. When a position of a member of the Board-at-large
becomes vacant, the President shall appoint a new
member. The appointment must be approved by two-
thirds of the Board of Directors present.
d. The Board of Directors may with a majority vote of
all members of the Board, notify a Board member that
his position may be declared vacant for cause and
request his response prior to the next Board meeting.
After evaluation of the response and the other facts
of the case, the Board of Directors may declare the
position vacant by a two-thirds vote of all members
of the Boards. The vacancy will be filled in
accordance with the Bylaws.
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ARTICLE V DUTIES OF THE OFFICERS
SECTION 1 President
a. The President shall be the chief executive officer
of the organization. He shall call and preside over
all meetings and enforce the Bylaws. He will decide
all questions of order and announce the results of
all motions and votes. He shall be ex-officio
member of all committees and shall appoint the
committee chairmen. He has the authority to appoint
temporary members-at-large to the Board of Directors
in accordance with the Bylaws. The President will
sign all official outgoing correspondence, except
that delegated to the Corresponding Secretary, and
will sign all documents, checks, and money orders
jointly with either the Vice President or Treasurer.
SECTION 2 Vice President
a. The Vice President shall aid and assist the President
in the performance of his duties. When the President
is unable to act as chief executive officer, the Vice
President shall act in his place with full powers of the
office. He shall also act as President until completion
of a special election, in the event the President can no
longer continue in office. The Vice President shall
also sign checks and money orders with either the
President or the Treasurer.
SECTION 3 Treasurer
a. The Treasurer shall be the custodian of the funds of
the organization and shall keep accurate records of
all payables and receivables. He shall be responsible
for maintaining a properly reconciled bank statement
and a petty cash fund. The Treasurer shall be
responsible for the payment of all bills which have
been approved by the Board of Directors or the
Executive Committee. He will sign all checks and
money orders with either the President or Vice
President. The Treasurer will be the Chairman of the
Finance Committee and will be responsible for the
submission of an annual written financial report to the
Board of Directors. Additionally, the Treasurer will
report to the Board of Directors and the membership
the organizationís current financial condition at each
open meeting. The Treasurer will be responsible for
the notice and collection of dues.
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SECTION 4 Recording Secretary
a. The Recording Secretary shall be responsible for the
accurate records of the proceedings of the organization,
to include the taking and preparation of the minutes of
the meeting. The Recording Secretary shall present the
minutes of the prior meeting to the membership for their
approval. He shall be the Membership Chairman and
shall keep an up-to-date list of the members of the
organization. The Recording Secretary shall be
responsible for proper preparation of amendments of the
SECTION 5 Corresponding Secretary
a. The Corresponding Secretary shall be responsible for
the preparation of all correspondence within the
organization, to include the meeting notices. He shall
be responsible for the reading and delivery of
correspondence within the organization. He shall
assist the Treasurer and all committees with their
correspondence to the membership. The Corresponding
Secretary shall assist and prepare, for the Presidentís
signature, all outgoing correspondence of the
organization. He may maintain a post office box and
secure necessary stationery and postage to carry out his
ARTICLE VI EXECUTIVE COMMITTEE
SECTION 1 The Executive Committee will consist of the President,
Vice President and Treasurer.
SECTION 2 The Executive Committee shall have the power of the
Board of Directors to act between meetings; this shall
include the expenditure of organizational funds. The
Executive Committee must report to the Board of
Directors any action taken without Board approval.
SECTION 3 The Executive Committee shall be the only members who
may sign checks and money orders or make cash payments
for the organization. The signature of two (2) members
of the Executive Committee is required on a check or
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ARTICLE VII ELECTIONS
SECTION 1 Elections will be held for all members and officers of
the Board of Directors at the November open meeting
in odd-numbered years.
SECTION 2 Election Committee
a. The President shall appoint a chairman and two (2)
members to the Election Committee.
b. The Election Committee shall be responsible for
informing the membership of the names of the
individuals who wish to stand for election.
c. They shall notify the membership of the candidates
by letter prior to the November open meeting.
d. In order to allow the committee time to complete
this task, a member must declare, in writing, his or
her intention to stand for election. He must state
which office he is running for at or before the
October open meeting.
e. A member does not have to be nominated or seconded,
only declare himself to the Election Committee. No
election slates will be formed.
f. A member cannot run for more than one office at any
g. The Election Committee will also prepare the regular
and absentee ballots which will be used.
h. The Election Committee shall only supply absentee
ballots when requested in writing by a member.
i. Absentee ballots will be returned to the Election
Committee prior to the counting of votes at the
November open meeting.
SECTION 3 The Election
a. The election shall be by secret ballot and the votes
will be cast on ballots supplied by the Election
b. Members will vote for one (1) President, Vice
President, Treasurer, Recording Secretary, and
Corresponding Secretary. They will vote for seven
(7) members-at-large for the Board of Directors.
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c. Only members present will be able to vote except for
those who have received and returned an absentee
d. The absentee ballots shall be counted first and the
committee chairman will verify that the number of
votes cast does exceed the personal requests for
e. The Election Committee will now count the secret
ballots of the members present and announce the
f. The member receiving the most votes in each office
will be elected and take office January 1 of the new
g. The seven (7) members receiving the most votes as
members-at-large will be elected and take office
January 1 of the new year.
h. The Election Committee will notify all members by
mail as to the results of the election.
ARTICLE VIII MEETING AND QUORUM
SECTION 1 The organization will attempt to hold a general
membership meetings, or activity, each month except
July and August. This, however, is a goal and the
Board of Directors can vote not to hold a general
SECTION 2 Fifteen (15) members in good standing shall
constitute a quorum for the transaction of business
at an open meeting.
ARTICLE IX Committees
There will be two (2) standing committees - the Finance
Committee and the Membership Committee.
SECTION 2 Finance Committee
a. The chairman of the Finance Committee will be the
Treasurer. The President will appoint three (3)
additional members of the Board to sit on the
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b. The responsibility of the Finance Committee is to
oversee the financial transactions of the organization.
They will prepare an annual written financial report
and present it to the Board of Directors, each member
of the committee signing to certifying its authenticity.
c. The Financial Committee will also assist the Treasurer
during the collection and accounting of special fund-
SECTION 3 The Membership Committee
a. The chairman of the Membership Committee will be the
b. The chairman will select additional members for the
committee who he believes will advance the organizationís
c. The chairman will make timely reports to the Board of
Directors with regard to membership levels.
SECTION 4 Other Committees
a. The Board of Directors will determine the needs for
b. The president shall appoint the chairman of all
committees, but other members shall be appointed by
ARTICLE X Dues and Revenue
SECTION 1 Annual dues for members will be Twenty Dollars ($20)
and Fifteen Dollars ($15) for associate members. They
will be paid to the ď
Law EnforcementĒ and forwarded to the treasurer prior
to April 1 of each year.
SECTION 2 Dues paid by a new member will be prorated quarterly and
the treasurer will not certify them to the national until the
first full year of dues are received.
SECTION 3 All additional revenue received by this organization must
be reported and accounted for the treasurer.
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ARTICLE XI BYLAWS AMENDMENTS AND BYLAWS CONSTRUED
SECTION 1 Bylaws Amendments
a. A request for an amendment to the bylaws must be
submitted to the Board of Directors.
b. The Board of Directors must approved the amendment
by a majority vote and present it to the general membership
which must also approve by a majority present.
SECTION 2 Should any dispute arise to the true meaning and intent of
any paragraph of the bylaws, the question shall be referred
to the Board of Directors and their decision shall be
SECTION Robertís Rule of Parliamentary Practice shall be the
authority on all questions of Parliamentary law and
Procedure when it does not conflict with any
established law or rule of this organization or these
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